Don’t waste time trying to find tax documents like business expenses and W2 slips amidst hundreds of files and emails. Access everything in seconds with Diamond.
Diamond is an access point for the cloud services Gmail, Outlook, Dropbox, Google Drive, and Box. If you are a Mac user, Diamond can also pinpoint files on your local computer. Sign up for free to be able to search for any file or email in seconds.
To sign up, visit the diamond.io homepage and click “Join the Waitlist”. You’ll be prompted to enter your email address in the box that opens.
You’ll receive an email as soon as Diamond reaches your address on the waitlist. Clicking on the link inside the email will bring you back to Diamond to complete the sign-up process.
From there, you can pick which cloud services you would like to grant Diamond access to (Gmail, Outlook, Dropbox, Google Drive, and/or Box). You’ll sign in to each cloud service account and give Diamond permission to access the service on your behalf.
If you are a Mac user, you can download the Diamond app. Be sure to keep this tab open, as it contains a “Secret Code” that you’ll need later.
The Diamond app downloads as a zip file which you can unpack by double clicking on it. Open the app by clicking on it. Then, you’ll return to your browser to copy and paste your “Secret Code” into the Diamond app.
Note: you can add cloud services to your Mac app by going to Settings > Connected Accounts, which will open a web browser. You’ll select each cloud service and grant Diamond permission access.
Whether you’re using the Mac app or the browser version of Diamond, you are now ready to start the next step in the process: searching!
As soon as you link your accounts, Diamond starts indexing your files to ensure that it’ll be ready to start searching as soon as you are.
All you need to do is type into the search box, and you’ll get results in under a second. But Diamond is more than just a blanket search engine.
Don’t remember the person who sent you a file? The place that file is stored? Or maybe the email you’re looking for has no subject line? Diamond can still find what you’re looking for.
Diamond not only searches through email subject lines, recipients, senders, and file titles. Instead, it also searches through the text inside emails and files for the best possible match, so you can find precisely what you’re looking for without having to remember the exact title or subject line.
There are a few different ways to search on Diamond. Looking for the Greyhound tickets that you bought a few months ago?
If you think the Greyhound ticket receipt was sent to your Gmail, you can use that service search term while searching.
Typing Gmail: Greyhound tells Diamond to look through only Gmail to find your tickets. Or try Gmail Greyhound to return results from all linked cloud services with Gmail results ranked at the top of the list.
Similarly to other search engines, typing in more than one search term means Diamond will look for both.
For example, if you’re looking for rent receipts you can either type rent or rent receipt. With the first search query (rent), Diamond will return everything that has that one word in it, returning the most relevant results first.
Meanwhile, for the latter search term with two words (rent receipt), Diamond will return the document or file in which rent and receipt are found near each other.
Note: Search return relevance is determined by the amount of times a search query appears in the overall file/email, and if the search query frequently appears in the first part of a text (such as sender, title, opening words, etc.).
Not interested in searching right away? You can always come back to Diamond later to log back in.
For the web version, you’ll visit diamond.io. Click the Sign In button in the top right corner to log in to Diamond.
Diamond will send you an email, so you won’t need to remember a password! Simply open the email sent from Diamond, and click the link inside. This opens Diamond in a new browser window.
For the Mac version, opening Diamond will prompt you to enter a new “Secret Code”. Click “Request Code”, and you’ll be asked for your email address. Diamond will then send you a new code through email. Copy and paste this code into the app.
Voila, you are now ready to start searching with Diamond, and filing your taxes in half the time!
Whether you’re looking for a scholarship letter, charity or rent receipts, your W2 slip, healthcare insurance forms, or even your bank account information, if it’s hiding on your computer or in one of your cloud services, Diamond will find it.
By Clare Flood (Content @Diamond Inc.)
Clare is a University of Waterloo graduate with a joint degree in English Literature & Language, and Theatre & Performance. She is a published poet, and writer of short stories and novels, with a vested interest in seeing the world through other people’s eyes. Find more of her work on Wattpad and Wordpress.